How to create and accept Calendar invitations on your iPhone and iPad

How to share iCloud calendars using your iPhone or iPad

If you use Apple's free iCloud service, and you've added calendars to better organize your events, you may want to share one or more of them with a friend, colleague, or family member, so. For example, if you're planning a trip or maintaining a work schedule, and want other people to be able to not only view, but add and edit events, then a shared calendar is the way to go.

How to share an iCloud calendar on your iPhone and iPad

Note: Calendar sharing currently only works with iCloud calendars. Both you, and the person you want to share the calendar with, have to be using iCloud.

  1. Launch the Calendar app from the Home screen of your iPhone or iPad.
  2. Tap on the Calendars button in the upper left hand corner of the main calendar view.
  3. Tap on the blue arrow next to the name of the iCloud calendar you'd like to share.
  4. Tap the Add Person... option under the Shared with... header.
  5. Either start typing the name of a contact, or tap on the blue + button in the right of the to field to access your Contacts list.
  6. Tap the contact name and, if they have multiple email addresses, tap the email address (remember, iCloud only) you want to send the invitation to.
  7. Repeat the process for each person you'd like to invite.
  8. Tap the Done button in the upper right hand corner.

The calendar will now be shared with everyone who's iCloud account you've added.

How to accept a shared iCloud calendar invitation on your iPhone and iPad

  1. Launch the Calendar app from the Home screen of your iPhone or iPad.
  2. Tap on the Inbox button in the lower right hand corner, or tap on the grayed out event that appears outlined in your event list
  3. Tap on Join Calendar to accept the shared calendar. Tap Decline if you don't want to add the shared calendar.

The shared calendar will now appear in your list of iCloud calendars and filter into your Calendar app.

Allyson Kazmucha

Editor for iMore, Potter pundit, and the ninja in your iOS

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There are 4 comments. Add yours.

Jaguarr40 says:

Bang up job as always showing us somewhat forgetful folks that don't do these things every day on how to do them as a fresher. I consider then invaluble to keeping me up on what my phone is capable of that I often forget or don't use that much.

Thank you Allyson

Doshi Prifti says:

How come the "Invite" option does not appear on my event after I click on "edit" button? I am on Iphone 5 IOS 6.0.2

Sofye says:

Hi Allyson,

Interesting article! I'm an iPad user and to share my ToDo list I use Beesy. It's a very good tool to save time in taking notes and follow up projects and I can sync my reminders to my iPhone and my laptop (http://www.beesapps.com/features-beesy/ios-reminders-sync-beesy/). My iPad become a real tool to share with people my ToDo.

Sofye.