Skip to main content

How to set up mail on iPhone and iPad including contacts and calendars

How to set up mail, contacts, and calendars on iPhone and iPad
How to set up mail, contacts, and calendars on iPhone and iPad (Image credit: iMore)

Nowadays, you can upgrade to a new iPhone or iPad with no hassle. You can also set up mail you already had in no time, thanks to the syncing options in iOS 14 and iPadOS, respectively. You don't need your Mac, PC, or even your old phone. Just your new iPhone and a good internet connection. You can add all your email addresses and carry over your Mail, Calendar, and Contacts right into your Mail app.

Here's how to set up mail, contacts, and calendars on your iPhone and iPad.

How to set up iCloud mail, contacts, and calendars on iPhone or iPad

If you're looking to set up an iCloud account on your iPhone or iPad, you'll want to follow the steps here (Don't worry, despite the title, there are steps here if you already have an Apple ID):

How to set up Google mail, calendars, and contacts on iPhone or iPad

  1. Open Settings.
  2. Scroll down and tap on Mail.
  3. Tap Accounts.
  4. Select Add Account.

How to set up mail on iPhone or iPad by showing steps: Open Settings, tap on Mail, tap Accounts, Select Add account (Image credit: iMore)
  1. Tap Google.
  2. Tap Continue if prompted to confirm that you want to allow Google.com to sign in on your iPhone or iPad.
  3. Enter your Google account credentials.

Accounts in Settings on the iPhone showing the steps to Tap Google, enter Google account info (Image credit: iMore )
  1. Make sure the switches for mail, contacts, and calendars are in the 'on' or 'off' positions depending on where you want them.
  2. Tap Save.

Accounts in the Settings app on iPhone showing the steps to Flip correct switches, tap Save (Image credit: iMore)

How to set up Outlook.com mail, calendar, and contacts on iPhone or iPad

  1. Open Settings.
  2. Scroll down and tap on Mail.
  3. Tap Accounts.
  4. Select Add Account.

How to set up mail on iPhone or iPad by showing steps: Open Settings, tap on Mail, tap Accounts, Select Add account (Image credit: iMore)
  1. Tap Outlook.com.
  2. Enter your Outlook.com account credentials.

Accounts in the Settings app on iPhone showing the steps to Tap Outlook.com, enter credentials (Image credit: iMore)
  1. Make sure the switches for mail, contacts, calendars, and notes are in the 'on' or 'off' positions depending on where you want them.
  2. Tap Save.

Accounts in the Settings app on iPhone showing the steps to Tap switches, tap Save (Image credit: iMore)

How to set up Exchange mail, calendar, and contacts on iPhone or iPad

  1. Open Settings.
  2. Scroll down and tap on Mail.
  3. Tap Accounts.
  4. Select Add Account.

How to set up mail on iPhone or iPad by showing steps: Open Settings, tap on Mail, tap Accounts, Select Add account (Image credit: iMore)
  1. Tap Exchange.
  2. Enter your Exchange email address.
  3. Tap Next.

Accounts in the Settings app on iPhone showing the steps to Tap Exchange, enter Exchange address, tap Next (Image credit: iMore)
  1. Tap Configure Manually.
  2. Enter your Exchange account information if you elected to configure your account manually (you might need to get these from your IT administrator if you don't know them).
  3. Tap Next.

Accounts in the Settings app on iPhone showing the steps to Tap Configure Manually, enter account info, tap Next (Image credit: iMore)
  1. Make sure the switches for mail, contacts, and calendars are in the 'on' or 'off' positions depending on where you want them.
  2. Tap Save.

Accounts in the Settings app on iPhone showing the steps to Flip switches, tap Save (Image credit: iMore)

How to set up IMAP/POP, CalDav, and CardDAV on iPhone or iPad

  1. Open Settings.
  2. Scroll down and tap on Mail.
  3. Tap Accounts.
  4. Select Add Account.

How to set up mail on iPhone or iPad by showing steps: Open Settings, tap on Mail, tap Accounts, Select Add account (Image credit: iMore)
  1. Tap Other.
  2. Select the type of account you want to configure. Select Mail for an email account CalDAV for a calendar, and CardDAV for contacts.

Accounts in the Settings app on iPhone showing the steps to Tap Other, select account type (Image credit: iMore)
  1. Enter your account information.
  2. Tap Next.
  3. Tap Done.

Accounts in the Settings app on iPhone showing the steps to Enter account info, tap Next (Image credit: iMore)

You can set up mail, contacts, and calendars right from the Mail app on your iPhone and iPad. However, if you don't like using the Mail app that much, other options might be for you. You can check out our list on the best email apps for iPhone and iPad.

Add your account

You can set up mail accounts across your Apple devices, including the best iPhones and best iPads, including the iPhone 13 and iPad Air 5.

Updated April 2022: Updated for iOS 15 and iPadOS 15.

Joseph Keller is the former Editor in Chief of iMore. An Apple user for almost 20 years, he spends his time learning the ins and outs of iOS and macOS, always finding ways of getting the most out of his iPhone, iPad, Apple Watch, and Mac.

1 Comment
  • Hi. This article makes it sound so easy to migrate but doesn’t account for those still using POP accounts. The world isn’t on IMAP.