iPhone 101: How to Add a Calendar Appointment on Your iPhone
Welcome to iPhone 101 where we're kicking off the new year for new iPhone owners with an all new, all basic how to series. If you're a beginner, worry not, we've got you covered. If you're a seasoned pro, but keep fielding support calls from friends and family new to the iPhone, we've got you covered as well -- just send them to us!
This time around we're adding calendar events. While you might already be syncing your appointments via Exchange ActiveSync or Apple's MobileMe, or from Outlook or iCal via iTunes, sometimes you may just be out and about and need to add that just-came-up event to your iPhone's calendar directly. Fret not, we'll show you how... after the break!
From the homescreen, tap on the calendar icon. Depending on how you last left it, you'll be greeted by either the List, Day, or Month view. You can add an appointment from any of them.
To start, tap the "+" (plus) button at top right to call up the "Add Event" screen.
Tap on the large, rounded rectangular box that says "Title" and "Location". Give your event a name (Title) and if you want, the location where it's taking place. (This can be either a physical location like "Library" or a virtual one like "TiPb.com")
IMPORTANT: The iPhone doesn't automatically store information as you type it, you absolutely have to hit the "Save" button or you will lose your data.
Continue down, tapping on the additional fields to fill them out. "Start" and "End" times will default to 1hr apart, but you can change either of them to reflect the actual time and duration, or you can toggle the "All-day" slider to "on" to float the event on top of your other appointments (birthdays, for example, typically default to "All-day" events.
Repeat lets you choose common frequency levels for events that you do on a daily, weekly, monthly, or yearly basis, and you can easily set custom repetitions as well (every Monday, Wednesday, and Saturday, for example).
Alerts let you choose to have the iPhone popup a reminder for you, and how long before the event you want that reminder to pop up. If you're only going online or down the hall for a meeting, maybe 5 minutes is enough. If you have to drive across town in traffic, you may want 1 or 2 hours!
If you have multiple calendars, you can also choose on which color-coded calendar you'd like your new event to appear. Family, work, training, etc. can all hold different events. (We'll cover creating custom calendars in a future iPhone 101).
Lastly, you can jot down any Notes, like conference call-in numbers, documents you need to bring, booking references, etc.
When everything is entered and the event is just to your liking, hit "Done" at the top right and your new appointment will show up in your calendar. If you're syncing over the air to Exchange or MobileMe, the iPhone will push out the new appointment near-instantaneously. If you're syncing via iTunes, it will transfer the appointment over next time you attach the USB cable.
Now you've done it, you've added an event directly on your iPhone. Let us know how it worked for you, and if you have any other tips for new users, please drop them in the comments!
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Rene Ritchie is one of the most respected Apple analysts in the business, reaching a combined audience of over 40 million readers a month. His YouTube channel, Vector, has over 90 thousand subscribers and 14 million views and his podcasts, including Debug, have been downloaded over 20 million times. He also regularly co-hosts MacBreak Weekly for the TWiT network and co-hosted CES Live! and Talk Mobile. Based in Montreal, Rene is a former director of product marketing, web developer, and graphic designer. He's authored several books and appeared on numerous television and radio segments to discuss Apple and the technology industry. When not working, he likes to cook, grapple, and spend time with his friends and family.
:shock: I don't have that. There's just blank space.
I'm feeling sorta sheepish, coz I have no idea how to set custom repeats... I don't see the option anywhere. Am I blind?
@M. Elwan: Thanks, that's a relief.
Type out event Tap Done Tap on Time Scroll to find date (why can't we have a @#%^ date picker that shows a whole month like every other OS/website) Scroll to find time Tap Done Tap Save That's 7 more taps/scrolls than it takes for an OS (Garnet) that's 12 years old! Apple needs to send its engineers to learn the Zen of Palm
When I revisited the calendar app I saw the "+" button and was able to add an event. I guess make sure you don't have the email calendars on, or if you do, make sure the account is set-up properly so that you can sync with the iPhone.
Hope that helps
My bad, the custom option isn't on the iPhone, it ported itself over from an event I added in iCal... Will fix article now.
I've had entire threads deleted without a trace on the Apple discussion board by suggesting that Apple could have improved their calendar by looking at the Palm calendar.
Some apple fanboys (aka the Apple moderators) don't like being told that the iPhone isn't perfect.
I need a real calendar for business, so I now carry an iPhone and a Garnim Palm iQue3600, which has a real calendar (and a real working turn by turn GPS).
I use Outlook and Chapura's Pocket Mirror to keep the Palm, Outlook and the iPhone calendars all synchronised.
But the big difference between the iPhone and every other phone out there can be summed in a paragraph or two by Stephen Fry:
"The iPhone’s position as an epoch-altering giant, a seismic, paradigm-shifting, cliché-evoking phenomenon has been incontrovertibly affirmed. This is no triumph of style over substance. iPhone is all about function, all about ease and pleasure of real, hard-working use, all about the fundamental understanding that is Steve Jobs and Jony Ive’s (Apple’s Chief Designer) great contribution to digital (and therefore cultural) life in our time – that human beings, willy-nilly, forge relationships even with inanimate objects and that those relationships, being human, take on all the colours of emotion: it is in our DNA for this to be the case. With objects that we spend most hours of most days with such a relationship is far from a secondary consideration. There is no ‘pathetic fallacy’ here, this is not an additional luxury for media types only, a pretentious over-reading for the leisured and chattering classes, this is a deep and important human psychological truth that allows machines to function better: much, much better."
I guess one of the reasons why "apple fanboys" are so adamant against comparison is because of the iPhone's position as revolution, as gamechanger, as everything it has been purported to be. It's an utterly great phone; there is no denying that in the slightest, and anyone who can say with a straight face that the iPhone sucks is just as biased against it (for whatever reason) as the fanboys are for it.
But yes, to be fair, there is room for improvement. Could the calendar be better? Of course, just as lots of other things on the iPhone could be. And with all the other companies scrambling to make an answer to the iPhone to make sure they're still in the irreversibly changed game, this only means that the iPhone will get better as Apple continues to change the game again, or maybe just throw in enough surprise plays to keep things interesting.
But all in all, the fact remains that the iPhone is such a joy to use that it allows me to look past the tedium of calendar entry. I LOVE my iPhone. No other phone can claim to bring the joy that it brings, and the storm by which it has seemingly taken the world would go some way in demonstrating this. Personally, I've used a lot of phones in my years, and the iPhone is a keeper for me.
And I ain't an Apple fanboy either.
Get a Mac, an iPhone, and whatever other Apple products and software you need! Otherwise, shut the f*ck up with your miserable whining!
I don't beleive this is an activesync limitation since I am able to do it from a treo running windows. I haven't seen many people complain about it but if they want to make it a corporate device then this is a must have.
Is there a workaround?
The purpose of having a walk-about computer is to only have one of them. This means that good solid apps need to be available in all categories - perhaps especially calendars.
No custom repeat, no alarm settable to minute intervals, repeat alarm does not do anything if set to the same figure as alarm, dozen taps to do anything. What a useless joy. Sync seems to be coming along, although I'm desk bound and only use my workstation to make invitations.
I actually know an iCal engineer personally. I suggested providing a selection on an appointment for silencing the phone. Then after the appointment, automatically re-enabling the sound. No more disruptions when it isn't polite, no more missed calls or missed alarms with the sound off. This apps for you.
I guess now I understand the dreamy, wish upon a star, look - instead of predatory excited glee. It was never, never in my life.
Thanks for the clear truth.
I will post again if I find a decent calendar.
Without a good calendar, I personally don't need an iPhone.
Perhaps Apple should not have fallen out with Palm.
Example: He and I have an appointment for Friday @ 4pm. From his Outlook, he moves it to 3pm and I get the update. Friday, he's stuck in a meeting and, via his iPhone, he moves the appointment to 4:30pm. The update shows on his calendar via Exchange, Outlook, and OWA, but I never get the update at all.
Any ideas? Please? Thanks!
-- Create an invitation with others - I cannot just select additional email addresses to add to the meeting.
-- Cancel I appointment I created. If for whatever reason I need to just remove, I cannot - The only thing I can do is decline
If there is a way, thanks in advance for letting me know
Palm provides this function.
Nokia E71 does that. Can Iphone do this or something similar?
I have an 8GB 3GS, and when I go to enter an appointment, I don't get an option to "add invitees".
Shouldn't this be a pretty standard option, or am I missing something here??
Thanks in advance.
Just a bad, bad app, full of flaws and lacks.
Couple that with lousy photo capacity..And surprise! No video.. i think the iPhone is an over hyped piece of crap.
Annoying. Why they have not fixed this common and long-noted bug is beyond me.
I bought the iPhone 3Gs and would really love to be able to continue doing this. The wife is stil on a Nolia so i dont know if MobileMe will be able to do this. Your advice please.
I got an iPhone for a week and am already considering changing it to a blackberry (that I never liked), given these two are the only options I am given by my company.
iPhone is a toy.
Very cute toy, but not good for serious stuff.
New iphone user, (a former black berry corporate gal), so quick ??? surrounding iphone and calendar sync. I have mobile me, so all apps align, but I don't see how I can take a message and add it easily to a new appointment from email. Also, how can I add from contact a new appointment? Is there an elegant way to add appointments from various apps to the calendar from the phone?
Bottom line - it's three steps forward and one step backwards. Like any new solution you can't replace every feature you had in the old one.
This truth is indisputable. The calendar app sucks and as this thread shows many people hate it.
My theory is that Apple does not care about Business users. They are after the teen age users that just want to have fun.
Major calendar issues: Can't zoom into text like most other apps. Can't forward meetings to other users. Can't click on a phone number is the subject field and auto dial. Can't create repeating appointments Can't create alert warning. Must use ATT network (NO I can't hear you now) If enough people ask for new features Apple might listen. Apple has an Enhancement Request website. Make sure you select Enhancement Request when you use it.
Please go here and submit your feature request.http://www.apple.com/feedback/iphone.html
That is serious limitation. If you are the owner of the meeting you can add people in the edit screen. If you are not the owner you have to go back to your PC or MAC and use your thick email application to forward it.
On the Blackberry I used to be able to forward the meeting to people and they would simply accept it.
This is clearly a business function and Apple does not put business first. Their idea is "keep it simple stupid" (KISS). Sorry, I just can't believe Apple can't match Blackberry at Calendaring.
Or, do they care?
than you have to go to icloud
than turn icloud on
than go back to your calender
and there will be a "+" sign there :)
HOPE IT WORKED FOR YOU GUYS!
it did for me :)
Go to the settings app, then mail, contacts, calendars, then iCloud and turn them on. Hope this helps!
I hate to give up the Calendar I use in Lotus Organizer.
You can click on the date you want to add an event to. Then when it comes up you should be able to make the reminder as you would for the 2 days ahead. If that doesn't work you can also scroll through the days I think.
My problem with Siri is that all too often Siri tells me that it can't complete that request. Try again later.