Office 2016 for Mac vs. Office 365: What's best for you?
While Pages is a great word processor, Microsoft Word and other programs available with Microsoft Office are still widely used. It can be frustrating to pass documents between Apple's applications and Microsoft Office. I have dealt with getting Word documents from friends, only to open them in Pages a realize they aren't formatting correctly, or the spacing is off, etc.
The good news is Microsoft Office for Mac is pretty great. If you've ever used a PC before, you're likely familiar with the interface, and personally, I think the design of the Office programs for Mac is stellar. Of course, Microsoft offers two versions of Office for Mac, Microsoft Office 2016 and Microsoft Office 365, so here's a breakdown of each one so you can choose the right one for you.
Users and devices
When deciding what Microsoft Office package you want, you're going to need to know how you intend to use it. Are you one of those people who want to use Office on your Mac, iPad, and iPhone, or do you only need it on your MacBook Pro you use for work or school every day?
- Office 2016 Home & Student: Installed on one Mac
- Office 2016 Home & Business: Installed on one Mac
- Office 365 Personal: Installed on your Mac, iPhone, and iPad with only one user allowed to access the 1TB One Drive storage.
- Office 365 Personal: Installed on up to five Macs, PCs, iPhones, and iPads with five users allowed to access the 1TB One Drive storage.
Which programs you need in your Microsoft Office suite will also be a critical deciding factor in which version you buy.
- Office 2016 Home & Student: Comes with Word, Excel, PowerPoint, and OneNote
- Office 2016 Home & Business: Comes with Word, Excel, PowerPoint, OneNote, and Outlook
- Office 365 Personal: Comes with Word, Excel, PowerPoint, OneNote, Outlook, Publisher (PC only), and Access (PC only).
- Office 365 Home: Comes with Word, Excel, PowerPoint, OneNote, Outlook, Publisher (PC only), and Access (PC only).
Microsoft OneDrive is a cloud storage service that you can use to store files, photos, documents, and other data. If you get either version of Microsoft Office 365, you'll get a free TB of OneDrive storage to access and use.
- Office 365 Personal: 1TB of OneDrive storage for one user, plus 60 minutes per month for Skype calls.
- Office 365 Home: 1TB of OneDrive storage accessible by up to five users, plus 60 minutes per month for Skype calls.
Neither tier of Microsoft Office 2016 comes with OneDrive storage.
The most significant difference by far is pricing and payment model. Microsoft Office 2016 is a one-time payment, while Office 365 is a monthly subscription model.
- Office 2016 Home & Student: $149.99 and doesn't come with updates.
- Office 2016 Home & Business: $229.99 and doesn't come with updates.
- Office 365 Personal: $69.99 per year (or $6.99 per month), includes updates.
- Office 365 Home: $99.99 per year (or 9.99 per month), includes updates.
The bottom line
The enormous benefit to Office 365 is the 1TB of OneDrive storage. This means all your work documents, personal finance spreadsheets, or school presentations can be saved locally and in your OneDrive, keeping all your data safe and accessible to you whenever you need it.Chances are Office 365 Personal is the best bet for most people, but if you love the free cloud storage and you need Office for your entire family, the Office 365 Home version (opens in new tab) is your best bet.
If you're looking for the basic Office program like Excel, Word, and PowerPoint, and don't need OneDrive cloud storage, Office 2016 is perfectly fine for one person.You'll only have to pay once, meaning you don't have to worry about that yearly subscription fee hitting your credit card every year. Of course, the lack of updates is a little annoying, but for most users, you'll probably not even notice or miss the extra features Office 365 provides anyways.Office 2016 Home & Student is going to be all the majority of people will need; however, if you do want Outlook your can always get the Home & Business (opens in new tab) version as well.
Get more iMore in your inbox!
Our news, reviews, opinions, and easy to follow guides can turn any iPhone owner into an Apple aficionado
Luke Filipowicz has been a writer at iMore, covering Apple for nearly a decade now. He writes a lot about Apple Watch and iPad but covers the iPhone and Mac as well. He often describes himself as an "Apple user on a budget" and firmly believes that great technology can be affordable if you know where to look. Luke also heads up the iMore Show — a weekly podcast focusing on Apple news, rumors, and products but likes to have some fun along the way.
Luke knows he spends more time on Twitter than he probably should, so feel free to follow him or give him a shout on social media @LukeFilipowicz.
2.) EVEN without a discount when buying a new PC/Mac, the subscription (365) ends up being FAR cheaper than the old fashioned “buy in FULL versions” every 3 years, or so! YET, it STILL offers more than the so called “full”, one-time-pay versions.
3.) The 365 (subscription) versions will always automatically (if you wish) not JUST upDATE; but also upGRADE to the newest version, like the upcoming Office 2019!
(Yes, your purchase/subscription is called Office 365, but under that heading, you get whatever the latest “upgrade” is, currently 2016, however... it will automatically tell you when you can upGRADE, free of any other charges, to the upcoming 2019 version, as it will do again, perhaps in 2022 or 2023! AND, of course, you can continue to change the compatibility mode on any document you wish, or include all newer fonts in your document just in case the receiver uses an older/inferior version.
4.) The article is/was misleading, I’m sure by an innocent accident, in a way that is (was?) detrimental to my pro-subscription (365) argument... That is; while correctly stating that Office 365 personal edition comes with a free TERRAbyte of storage... The FAMILY EDITION (up to 5 people) DO NOT HAVE TO SHARE THAT TERRABYTE of storage; but rather, ALL 5 MEMBERS GET THEIR VERY OWN (PRIVATE) FULL TERRABYTE UNDER THEIR OWN NAME/“ACCOUNT” (Accounts “LIKE” personal/individual accounts)... yet billed annually as one account that is only SLIGHTLY more expensive than a personal account!!! I.e. there are a TOTAL OF FIVE FREE TERRABYTES!
I’d considered this plan for myself, but I cannot use (as far as I know) all 5 TB under my own name if my need for space ever surpass 1 TB. (I have no family.)
Paul D. Selby