Daily Tip: How to set up mail aliases on iPhone, iPad

Have a email account with multiple aliases and curious how to send email from those aliases on iPhone, iPod touch, or iPad? While Apple made this easy on Mac by letting you simply type a comma and string the aliases together, iOS doesn't allow you to enter commas, so no easy aliases. Luckily, however, we have a work around! To find out how to get your mail aliases working, follow along after the break!

In this example, leanna@smartphoneexperts.com is the main email address and leanna@tipb.com is the alias.

  1. Open Settings.
  2. Tap Mail, Contacts, Calendars
  3. Tap Add Account...
  4. Select Other (Do not select Gmail! This is key.)
  5. Select Add Mail Account.
  6. In the Address field, enter the alias you wish to use and fill out the rest of your information. Tap Next.
  7. Make sure IMAP is selected.
  8. For the Incoming Mail Server, enter the following (if Gmail):
    • Host Name: imap.gmail.com
    • User Name: your main Gmail address (not your alias). In our example, that's leanna@smartphoneexperts.com
    • Password: your password
  9. For the Outgoing Mail Server, do not enter your Gmail information. You must use a different server in order for your sent emails to show as from your alias. I used my ISP's (Comcast) outgoing server information.
  10. Tap next.
  11. Wait for account to verify.
  12. Select if you want to sync mail and notes.
  13. Tap Save.

Now you can send emails from your alias! However, with this current set up, you are not able to send emails from your main address. If you want that ability, follow these next steps.

  1. Open the Notes app.
  2. In a new (or existing) note, type a comma, followed by a space and your main email address. For example:
    • , leanna@smartphoneexperts.com
    • If you have more aliases, you can add those too.
  3. Copy the text string.
  4. Go back to Settings > Mail, Contacts, Calendars and tap on the account you just added.
  5. Tap account.
  6. In the IMAP Account Information section, put the curser at the end of the Address field.
  7. Paste.
  8. Tap done.

There you go! Now you can send emails from your alias or main address! Take note that whichever address you listed first in the Address field is the default address for this account; however, Mail will choose the correct address when replying to emails.

Let us know if you have any questions!

Tips of the day will range from beginner-level 101 to advanced-level ninjary. If you already know this tip, keep the link handy as a quick way to help a friend. If you have a tip of your own you'd like to suggest, add them to the comments or send them in to news@tipb.com. (If it's especially awesome and previously unknown to us, we'll even give ya a reward...)

Have something to say about this story? Share your comments below! Need help with something else? Submit your question!

Leanna Lofte

Former app and photography editor at iMore, Leanna has since moved on to other endeavors. Mother, wife, mathamagician, even though she no longer writes for iMore you can still follow her on Twitter @llofte.

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Reader comments

Daily Tip: How to set up mail aliases on iPhone, iPad

21 Comments

Yahoo mail has aliases, but if you enter an other account, push doesn't work and pasting the aliases into the Yahoo account doesn't work. So to get push and aliases, I'd have to enter both a Yahoo and other account, which would result in duplicates of all my email which is not desirable. I can already receive emails to Yahoo aliases, I just can't respond.
Edit:
It looks like push does work if you set up Yahoo Mail that way. That's new. I wonder when that changed? It definitely didn't use to work last year.
In addition, I found that I can use Yahoo's SMTP server and it will still send the email from the selected alias. This is more desirable as some mail servers will flag messages coming from SMTP servers with a different email address as SPAM.
I have found that the mail program won't automatically select the alias when replying to email sent to it though, even if I use Comcast's SMTP. I have to remember to manually change then from field to the alias email address. This differs from what was written in the blog entry.
For those interested, Yahoo's servers are:
IMAP: apple.imap.mail.yahoo.com
SMTP: apple.smtp.mail.yahoo.com
imap.mail.yahoo.com and smtp.mail.yahoo.com also work, but the above are the servers used when selecting Yahoo when setting up accounts.

You mentioned, "Mail will choose the correct address when replying to emails." - my iPhone isn't doing that, it defaults to the first e-mail address added. I have to click From and choose which e-mail address I want to send from.
Did I do something wrong?

I remember those days when there were no computers in market and see now the technology has taken a great jump that we people can able to access our mails though our mobiles.

Thanks Leanna for the tips but partially don't work in my IPad. I can sending but not receiving, maybe is something wrong in the preferences.

Hello!
This all makes perfect sense, and I followed all instructions, but am still struggling...
After I followed all the directions to set up my
iphone 4s alias (gmail alias) I received an error message of "Cannot connect using SSL" when trying to enter a different Outgoing Mail Server than Google. Are there other Outgoing Mail Server options other than an ISP? I only ask because I do not subscribe to an ISP. I tried my family's bellsouth.net information and that gave me the "Cannot connect using SSL" error.
Please help!

Leanna (and anyone using this tip to manage a Yahoo alia):
The problem I am having is that incoming emails to my alias (and my primary account) are showing up in both "mail accounts" on my iPhone and I need to mark each copy read to clear them.
Have I done something wrong?  Is there a work around?
Also, is it possible to have emails addressed to the alias only show up in the inbox of the alias "mail account"?
Thanks for any help!!!

You are awesome!!!!!!!!!!!!!!!!!! i thought there was no way with this and was reaaaaaaaaaaaaaaaaaaaaaaaallllllllyyyyyyy fed up with my new ipad for the last half year!!!!!!!!! damn!!!!!!!!!!!! thank you very much

I can't work out what server to enter in the "Outgoing Mail Server" from step 9. I don't know my ISP's outgoing server information. I'm on an iPhone with a contract with talkmobile (UK) but I can't find any details for their SMTP. Can I put another SMTP in here?
I have my own domain which is being hosted by wordpress, emails going through google apps.
I'm really stumped with this and any help would be much appreciated.

Fantastic tip, thank you! I've been looking for a way to do this for nearly a year.

BTW: I tried Yahoo for SMTP (I have a Pro account) and it refused to pass through gmail. I went back and changed the SMTP server to Google's, using the account tied to my alias, and this now works fine.

I now have two Google accounts: the original one, with email disabled, for calendar integration; and the second for mail, where I use the alias.

Dear Leanna,

I am aware this post is quite old but still hope for you to help me on this.

I did what you suggested and it works just great, just that now I can only fetch the messages to my iphone and not push them.

Is there any work around this?

thanks,
Serban

Hi all,

is it me or this is broken in iOS7 ?
on some machines, these settings won't work after the upgrade from 6.1.3 to 7.0.2, and trying to set up newly, even after the Google captcha trick, won't help either.

any clue or help ?