How to share events with Calendar for iPhone and iPad

Apple helps you stay organized by letting you publish calendars on its iCloud service, and then share them with other people. It's great for when you have to plan events, whether they're conferences for work, or family vacations. Best of all, it's built right into your Calendar app on iPhone and iPad!

How to make an iCloud calendar public on your iPhone or iPad

  1. Launch the Calendar app from the Home screen of your iPhone or iPad.
  2. Tap on the Calendars button at the bottom of the screen.
  3. Tap on the Info button to the right of the iCloud calendar that you'd like to make public.

    Open Calendar, the tap calendars button, then tap info button

  4. Turn On the option for Public Calendar.
  5. Tap on Share Link... to share the calendar with others.

    turn on public calendar, tap on share link.

That calendar will now be shared publicly on Apple's calendar site. Anyone with whom you've shared the calendar will be able to see it, but not edit it. If at any time you decide you don't want to share that calendar any longer, repeat the same as above, just turn the public calendar option to off.

How to share an iCloud calendar on your iPhone and iPad

  1. Launch the Calendar app from your Home screen.
  2. Tap on the Calendars button at the bottom of the screen.
  3. Tap on the Info button next to the calendar you'd like to share.

    Open the Calendar app, the tap calendars button, then tap info button

  4. Tap on the Add Person... option under the Shared With section.
  5. Type the name of the person you'd like to share the calendar with.

    Tap add person then type the person's name that you want to invite

  6. Tap on the person's name or email address in the list to add them.
  7. Tap Add in the top right corner of your screen.
  8. Tap Done in the upper right corner.

    Tap the person, tap Add, tap Done

The calendar will now be shared with everyone whose iCloud account you've added. They'll simply receive a calendar notification asking them to accept your invite. Once they do they'll be able to view and edit events. Remember, calendar sharing currently only works with iCloud calendars. Both you and the person you want to share the calendar with have to be using iCloud.

How to share an event on iPhone and iPad

  1. Launch the Calendar app from your Home screen.
  2. Either create a new event or tap an existing event that you'd like to share.
  3. Tap on the Edit button in the upper right corner.

    Launch Calendar, tap the event, tap Edit

  4. Tap on Invitees.
  5. Add all the email addresses of the people you'd like to share the event with.
  6. Repeat the process for each person you'd like to invite.
  7. Tap the Done button in the upper right corner.

    tap invitees, then tap email addresses, then tap done

How to accept an event invitation on iPhone and iPad

  1. Launch the Calendar app from your Home screen.
  2. Tap on the Inbox button in the lower right corner.
  3. From here, you have three options:

    • Accept: This option accepts the invite.
    • Maybe: This option lets you accept at a later date.
    • Decline: This option declines the invite.

    Open calendar app, tap inbox, then choose from available options

When you choose to show declined events in the Calendar app, you won't actually receive notifications for them. You'll simply see them in your Calendar app. You'll only ever receive notifications if you change your RSVP to either maybe or attending.

How to see shared events you previously declined in Calendar for iPhone and iPad

  1. Launch the Calendar app from your Home screen.
  2. Tap on Calendars at the bottom of the screen.
  3. Swipe up to scroll all the way to the bottom.

    Open calendar, then tap calendars, then swipe up to scroll down to the bottom

  4. Turn On the option for Show Declined Events.
  5. Tap Done at the top right.

    Toggle on show declined events then tap done

How to manage all shared calendar events on iPhone and iPad

  1. Launch the Calendar app from your Home screen.
  2. Tap on Inbox in the bottom right corner.

    Open calendar app the tap inbox

  3. Tap on Replied at the top of the screen. You'll see an entire list of shared events.
  4. Tap on any shared event to view more details or tap on any action button to change your reply quickly.

    Tap replied then select event you wish to reply to

How to use Family Sharing with the Calendar app

  1. Launch the Calendar app from the Home screen of your iPhone or iPad once you've enabled and set up Family Sharing.
  2. Tap the plus sign in the top right corner to create a new event or tap on an existing one that you'd like to appear on the family calendar.
  3. Tap on Calendar.

    In the Calendars app tap the create new event icon and then tap the Calendars option.

  4. Tap the calendar labeled Family.
  5. Fill out and save your event just as you normally would.

    In the Calendars app tap the create new event icon and then tap the Calendars option.

That's all there is to it! Everyone that's in your Family Sharing group will see anything that is added to the Family calendar via the Calendars app. They'll also receive any notifications linked to events so everyone can stay on top of who needs to be where, and when.

Essentially the Family calendar is simply a shared calendar similar to what's always been available in iOS. Family Sharing just takes the grunt work out of creating and sharing it for you.

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