How to use Quick Actions in Shortcuts for Mac

Quick Actions Shortcuts
Quick Actions Shortcuts (Image credit: Bryan M. Wolfe / iMore)

One of the newest features to arrive on Mac with macOS Monterey is Shortcuts. First launched on iPhone and iPad a few years ago, Shortcuts makes it easier to customize and streamline our everyday workflows and get things done quicker and easier.

In macOS Monterey, you can add Shortcuts to Mac's built-in Quick Actions. In turn, you can then find your Shortcuts from Finder windows and the Services menu. Here's how to use Quick Actions in the Shortcuts app on Mac. It works on all the best Macs.

Creating Shortcuts

You can find Shortcuts in the Applications folder on your Mac. In the Shortcuts Gallery, you'll find a growing list of built-in shortcuts that you might find useful. You can also create Shortcuts.

Using Quick Actions with Shortcuts

Once you've created a Shortcut, you can include it in Quick Actions. To do so:

  1. Go into the Shortcuts app.
  2. Click All Shortcuts under My Shortcuts on the left-hand side of the app.
  3. Drag the Shortcut you wish to use into the Quick Actions folder.

To use Quick Actions with Shortcuts, go into the Shortcuts app, then click All Shortcuts on the right. Next, drag the Shortcut you wish to use into the Quick Actions folder. (Image credit: iMore)

That's it! The Shortcut is now useable with Quick Actions.

Choose which Quick Actions appear in the Finder

As we previously noted, Quick Actions appear in Finder windows by default. And yet, it's best to select which ones you want to see. Doing so removes some digital clutter that might pile up over time.

To adjust your Quick Actions:

  1. Choose the Apple icon at the top left of the menu bar.
  2. Click System Preferences.
  3. Select Extensions.

To choose which Quick Actions appear in the Finder, choose the Apple icon at the top left. Next, click System Preferences, then choose Extensions. (Image credit: iMore)
  1. Next, choose Finder in the left column.
  2. Click on the checkbox next to each action you want to be available from the Finder.

To choose which Quick Actions appear in the Finder., choose Finder on the left column. Next, click on the checkbox next to each action. (Image credit: iMore)

You'll see the checked actions in on the Finder windows on your Mac.

Getting those Quick Actions

Quick Actions have long been a time-saving solution for adding automative tasks to Finder windows and the Services menu. The process has now been extended to the new Shortcuts app for Mac, making Quick Actions an even more useful tool. Better still, moving Shortcuts to Quick Actions takes just a few steps, so why not do it?

Bryan M Wolfe
Staff Writer

Bryan M. Wolfe has written about technology for over a decade on various websites, including TechRadar, AppAdvice, and many more. Before this, he worked in the technology field across different industries, including healthcare and education. He’s currently iMore’s lead on all things Mac and macOS, although he also loves covering iPhone, iPad, and Apple Watch. Bryan enjoys watching his favorite sports teams, traveling, and driving around his teenage daughter to her latest stage show, audition, or school event in his spare time. He also keeps busy walking his black and white cocker spaniel, Izzy, and trying new coffees and liquid grapes.

1 Comment
  • I followed the instructions and see the quick actions at the bottom of the Finder preview pane, but clicking on them does nothing. Not only that, but many quick actions already in the Finder's System Preferences/Extensions that were already checked don't show up at all. Guess I'll have to find better instructions elsewhere....?