Ultimate guide to Documents in the Cloud

How to set up and use Documents in the Cloud

Everything you need to know about setting up, creating, importing, editing, and using Documents in the Cloud

With iCloud you no longer have to fuss with traditional computer files and folders or worry about forgetting where you put a document when you go back to look for it later. For apps that support Documents in the Cloud, all you have to remember is which app (or apps) opens the type of file you want to work on. From then on, iCloud manages everything, storing any changes you make back up to the server, and pushing down those updates to every device you have logged into your account. Create a Keynote presentation on your iPad at home, get to work and it's ready and waiting for you on your iPhone.

How to enable Documents in the Cloud on your iPhone, iPod touch, and iPad

iCloud-enabled iPhone, iPod touch, and iPad apps will automatically use Documents in the Cloud to save your files, provided you've turned it on.

  1. Launch the Settings app.
  2. Tap on iCloud.
  3. Toggle Documents & Data to On.

How to get documents into iCloud from your iPhone, iPod touch, and iPad

In order to use Documents in the Cloud on your iPhone, iPod touch, and iPad, you need an app that supports it. Apps that support Documents in the Cloud include Apple's iWork apps, Pages, Keynote, and Numbers.

$9.99 - Keynote Download now

$9.99 - Numbers Download now

$9.99 - Pages Download now

To move a document to iCloud from the iPad, iPod touch, or iPhone:

  1. Tap the + button in the top left hand corner.
  2. Choose iTunes, iDisk, or WebDAV.
  3. Select the document you want to move to iCloud.

If you don’t have an existing document stored in one of these three places, skip this step and create a new document.

How to create a new iCloud document on your iPhone, iPod touch, or iPad

To create an new iCloud document, simply:

  1. Launch Pages, Numbers, or Keynote
  2. Tap on the + button
  3. Tap on Create Document/Spreadsheet/Presentation (depending on which app you are in.)

Once you've created the document, it will automatically show up on all your iCloud enabled devices.

How to get documents into iCloud from your Mac or Windows PC

Getting your documents into the cloud from your PC or Mac is a very straightforward process.

  1. Launch your web browser (Safari, Chrome, Firefox, Internet Explorer, etc.)
  2. Go to http://www.icloud.com.
  3. Log in with your iCloud email address and password
  4. Click on iWork
  5. Click on the tab at the top that represents the type of document you want to work on: Pages (word processing), Keynote (presentation), or Numbers (spreadsheet)
  6. Click on the gear icon in the upper right hand corner.
  7. Click on upload from the drop-down menu.
  8. Browse to the the document you want to upload and select it.

That's it. Your file will now be uploaded to iCloud and accessible via Pages, Keynote, and Numbers.

How to get more help with Cloud

If you still need help with setting up or using Documents in the Cloud on your iPhone, iPod touch, iPad, or Windows or Mac PC, or any other iCloud feature, head on over to our iCloud Forum and ask away!

Ally Kazmucha, Chris Oldroyd, and Gary Mazo contributed major sections of this guide.

Rene Ritchie

Editor-in-Chief of iMore, co-host of Iterate, Debug, Review, The TV Show, Vector, ZEN & TECH, and MacBreak Weekly podcasts. Cook, grappler, photon wrangler. Follow him on Twitter and Google+.

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