Notes app on iPad Air 4 with the Magic Keyboard and Apple Pencil 2Source: iMore

We've all been there — you need to quickly jot something down to refer back to later, but there's not a piece of paper or pen in sight. All you have is your trusty iPhone. Thankfully, your iPhone (and even iPad) come with a built-in Notes app, which lets you keep anything in there. From snippets of text to sketches to checklists to web clippings, all of your notes can be kept in sync across multiple devices. While the best syncing method is iCloud, you can also use other services, such as Gmail or Exchange, to keep your notes in tact, though it is limited to just plain text.

Here's everything you need to know about how to sync Notes for iPhone and iPad.

How to turn on Notes sync with iCloud

This option offers the most versatility in the types of notes you can create and the formatting options at your disposal.

  1. Open Settings on your iPhone or iPad.
  2. Tap on the Apple ID banner.

    Turn on Notes sync with iCloud on iPhone by showing: Launch Settings, tap Apple ID bannerSource: iMore

  3. Tap iCloud.
  4. Sign in with your Apple ID if you haven't already done so.
  5. Tap the toggle to ON (green) for Notes.

    Turn on Notes sync with iCloud on iPhone by showing: Tap iCloud, tap the toggle for Notes to make it ON (Green)Source: iMore

If you're just looking to sync notes between your best iPhone and iPad, you just need to use these steps on both devices. Just remember that you'll also need to set up Notes syncing on your Mac as well.

How to turn on Notes sync for Gmail or Exchange

If you only use basic text notes and aren't a heavy iCloud user, syncing through an email service like Gmail or Exchange might be a good option for you.

  1. Launch Settings on your iPhone or iPad.
  2. Scroll down and tap Notes.

    How to turn on Notes sync for Gmail or Exchange by showing steps: Launch Settings, scroll down and tap NotesSource: iMore

  3. Tap Accounts.
  4. Tap the account that you'd like to use to sync notes.
  5. Tap the toggle to green so that it is enabled.

    How to turn on Notes sync for Gmail or Exchange by showing steps: Tap Accounts, select the account that you want to enable notes sync for, tap the toggle for Notes so that it turns greenSource: iMore

If you do not already have your Gmail or Exchange account added, you'll need to add it first before the steps above will work, or you can just tap on Add Account in the Notes' Accounts section. The steps to add the account will be the same as if you are setting up an email account.

Remember that to sync between Macs and iOS devices, you'll need to sign in to the same email accounts on every device and enable notes sync on those devices as well.

How to switch between accounts in Notes for iPhone and iPad

If you've got multiple accounts set up in Notes, switching between them is actually pretty easy.

  1. Open Notes on your iPhone or iPad.
  2. Tap the Folders button at the top left of the screen to get back to your Folders.
  3. Tap Notes under the account you want to use.

    HOw to switch between accounts in Notes for iPhone and iPad by showing steps: Launch Notes, tap the Folders button at the top to go back to your folders, tap Notes under the account you want to useSource: iMore

Keep notes in tact across all of your devices!

No matter what service you prefer to use, it's incredibly simple to get them syncing with the Notes app, whether it's on your iPhone 13 or your iPad mini 6. And even if you use multiple services, perhaps one for personal and one for work, then it's also easy to switch between them when you need to. Notes is a native app, but it's one of the most indispensible apps we have. I rely on Notes on a daily basis.

January 2022: Updated for iOS 15.